Black Hills Runners Club Code Of Conduct

Member Expectations

  • Always show respect for your fellow Club members.
  • Always show respect and appreciation for the volunteers who give their time to help the Club and/or event(s).
  • Never yell, taunt, or threaten physical violence upon another member of the Club, a volunteer, or event spectator.
  • Never use abusive or vulgar language, or make racial, ethnic, or gender-related slurs or derogatory comments at Club events.
  • Never make unwanted sexual or physical contact with other members.
  • Always abide by race rules and engage in fair competition, no course cutting, or other means of gaining a competitive advantage that is considered cheating when participating in Club races or other races where you may represent the Club by wearing a club-branded singlet, shirt, uniform, etc.
  • Members with a criminal history of violence or with a legal restraining order against them by another Club member may be barred from membership and participation in all club activities.
  • Members found to be listed on a sex offender registry, have been convicted of a sex crime, or caught having, creating, or distributing child pornography may be barred from membership and all participation in Club activities.
  • Always report violations of the Member Code of Conduct policy to the Board in writing.

Reporting a Code Violation

  • Members who feel that someone has violated the Club’s Code of Conduct should submit a written complaint to the Board of Directors. Written complaint can be emailed BHRC at bhrunnersclub@gmail.com.

Board’s Course of Action

The Board’s role is to ensure a safe and comfortable environment for the well-being of the Club and its members. All actions taken by the Board including decisions, pertinent background information, and notifications shall be completed in writing. In all instances, potential violations of the Member Code of Conduct shall be investigated and acted on in a timely manner. When dealing with more severe concerns, the Board may choose to enlist the assistance of an attorney or law enforcement to determine a course of action.
  • In instances where an existing member is found to be listed on a sex offender registry, has been convicted of a sex crime, is caught having, creating, or distributing child pornography, has a criminal history of violence or a legal restraining order against them by another Club member, the Executive Board or its appointee shall take one of the following actions, depending on the severity, frequency, timing, and perceived threat of the concern 1) notify the member that they are barred from membership and all participation in Club activities, or 2) notify the member that because of the history or restraining order, they are receiving a warning that any valid complaints associated with that past behavior will result in the member being barred from membership and all participation in Club activities, or 3) take no action.
  • In instances where a member submits a complaint against another member for violating the other items listed under Member Expectations, the Board of Directors shall review and investigate the complaint. Depending on the severity of the concern, for complaints found to be valid, the member may be either barred from membership and club activities or given a written warning as detailed below:
    • A written warning will be sent to the member violating the Code of Conduct. The warning shall explain the reason for the warning, the actions the member is expected to take, and that another valid complaint will result in loss of membership and being barred from participation in club activities.
    • If another complaint is received and found to be valid, written notification will be sent from the board notifying the member of loss of membership and being barred from participating in club activities.